Office Space Designs and Policies to Improve Productivity


In recent years, employee-oriented business policy and office space design have taken over as the primary recommendations from business consultants for employers who are looking to increase productivity in the workplace. With volumes of emerging research supporting a positive relationship between pleasant work environments and higher performance, more and more business owners are asking how they can best use business policy and design upgrades to increase employee satisfaction without spending more than they stand to gain from these investments.

Professionalism vs. Fun: Where is the balance between diversion and distraction?

How employees spend their downtime can have a large impact on the quality and quantity of their work. The following two suggestions place the focus on both improving the environment during work tasks and providing support for workers off the clock that will have them returning to their desks refreshed and ready to excel at their jobs.

Encourage Comeradery

When companies employ puns or catchy phrases for the company’s conference room names, for example, or use artwork in the office space design that has specific meaning to the employees, the higher comfort level will most likely translate into more productivity. It feels like less of a chore to head to a meeting in a room called “Awesome” than to the unimaginative “Conference Room A.”

Provide Refreshments

Offering a well-stocked break room with complimentary hot coffee, condiments and various flavours of tea is a classic among company perks for good reason. In fact, a 2011 study published in the Journal of Applied Psychology revealed that keeping workers well-caffeinated tends to keep them more honest.

Technology vs. the Human Touch: Is a meeting room booking system preferable to having a secretary schedule meetings?

Competing in the digital age need not be cold and inhuman. Leading businesses incorporate both technology and personnel, having an office employee check up on the conference room booking system at least a few times each week to make sure there are not any conflicts or errors. It is also a good idea to designate an outgoing and understanding office worker who is always available to help any coworkers or clients to utilise the software effectively. This employee should be easy to locate in the office, whether outside of the main conference room or in another central location.

Controlled Chaos vs. Streamlined Routines: Why is it important to solve workplace clutter with better organisation and storage options?

While digital technology can go a long way toward smoothing the workflow, most businesses continue to use a variety of tactile media, such as printed charts, graphs and papers and even 3D-printed objects, to bring their projects to life. All of this “stuff” piling up can be distracting at best as well as hazardous if left unchecked. The most productive office space design focuses on providing copious labeled storage and filing cabinets as well as designating supply cabinets that are convenient to all workspaces. The next step is training employees to keep “everything in its place.”

Natural Lighting vs. Enclosed Spaces: Is it possible to provide natural lighting to all employees while maintaining individual workspaces?

Numerous, large windows can go a long way in increasing the overall mood in the office, particularly if it is an open-plan space. Open-plan office space design has grown in popularity in recent years. The upside is that employees can collaborate more easily on office-wide projects, but lack of noise buffering can be a major downside when it comes to performing individual tasks.

For traditional cubicles, a few skylights can do the trick without employees losing their privacy. If you are not able to provide much natural lighting, research shows that a few potted plants around the office will boost wellness due to improved air quality in addition to improving morale. Of course, you will need at least some natural light to keep the plants alive, even if you choose low-light plants such as peace lilies and English ivy.

Cohesive Design vs. Employee Input: Is it more important to have a matching design scheme or to be able to cater to individual needs and preferences?

Since the most ergonomic office chair may differ between individuals, for instance, one-style-fits-all design choices can seriously impact productivity. The importance of aesthetics will vary based on whether clients will frequent the location on a regular basis, so these decisions must be weighed appropriately. Since workplace accommodations are often legally necessary, preparing ahead of time with an array of coordinated wrist rests and lumbar cushions on hand is an excellent idea to maintain a balanced design. Being prepared for different needs can help emphasize employees’ abilities rather than their disabilities, leading to a happier workplace.

These factors are only a small view of the large spectrum of ideas to take into consideration in order to boost productivity in the office. The most potential for growth lies at the intersection of what clients want and what best serves the office workers, and a strong business plan addresses this dichotomy with a balanced and honest approach.